Welcome to the Practicing Privileges application

This will be an agreement between The Vesey Private Hospital Ltd and the applicant who would like to rent consulting rooms for private practice at location: Unit 3, The Courtyard, Sutton Coldfield, B75 7BU.
Agreed Rate for this booking is £20  per hour

Created and Signed by Mr Ben Royal on Behalf of The Vesey Private Hospital Ltd by clicking submit you agree to the below terms and conditions.

HOURLY BOOKINGS

These will be on an ad hoc basis. The minimum length for ad hoc bookings is thirty minutes. Payment will be made via BACS following an invoice via email. All hourly bookings are made using our online system or via email request. Standard rate for all room bookings is £20 p/h.

MONTHLY BOOKINGS Payment is collected four weekly in advance by BACS transfer. Failure to pay in advance may result in cancellation of room bookings within the subsequent four weeks.

FOR ALL BOOKINGS:

The Vesey Private Hospital Ltd agrees to:

1. Offer a clean, safe, confidential environment for the practitioner and client to work in. 2. Notify the practitioner of any correspondence to them sent to The Vesey Private Hospital Ltd and to keep it safe and confidential until it can be collected.
2. Give at least 24 hrs notice wherever possible of building closures.
3. Give three month’s notice if rooms are no longer being used for rental purposes.
4. Deal with any complaints and grievances regarding facilities in line with The Vesey Private Hospital Ltd complaints policy.

The practitioner agrees to:

1. Respect all furniture and fittings and to leave the rooms in a clean and tidy condition, suitable for the next user. No food is permitted in the rooms (drinks are permitted).
2. Inform The Vesey Private Hospital Ltd if they need to cancel an ad hoc booking. At least 24 hours notice is needed otherwise The Vesey Private Hospital Ltd will still charge for the room. We recommend you agree similar terms with your clients.
3. Provide their own resources and do their own administration.
4. Pay all invoices when they fall due. Failure to do so will result in termination of this agreement.
5. Be fully responsible for the health and safety of their clients/course participant. The Vesey Private Hospital Ltd are not responsible for damage to personal property. All bags and coats are left at the clients own risk.
6. Provide up to date professional indemnity insurance and evidence of professional body membership, qualifications etc. and maintain insurance for the duration of this agreement.
7. Indemnify The Vesey Private Hospital Ltd from any liability, loss or damage arising from the practitioner’s activities.
8. Operate within the General Terms and Conditions of Room Rental (below). The Vesey Private Hospital Ltd does offer a telephone answering service, email and an administration service. We also offer an enhanced digital marketing service and secretarial services. Please enquire for charges.

General Terms and Conditions of Room Rental You must maintain the appropriate certification, qualifications and up to date professional liability insurance.

You should always conduct yourself in a professional manner whilst using the rooms and the building. You are responsible for addressing your client’s conduct if needed.

The rooms must only be used during the hours that have been agreed and booked. Please double check that the booking has been made correctly as we cannot be responsible for any mistakes that are made.

Please vacate the room as soon as your slot has finished. Other therapists may be using the room and therefore running over the allocated time slot is not permitted. You are responsible for bringing your own equipment to the clinic and any equipment left in the building is done so at your own risk.

The Vesey Private Hospital Ltd will accept no responsibility for personal or professional items left on the premises. You are responsible for the room and its content during your sessions. Any damage that occurs during this time must be brought to our attention and payment for any damages must be received within 14 days of billing.

The room must be left in a safe and tidy condition so that other therapists can use it immediately after you. If any incidents or accidents occur that require attention, please report it immediately.

You do not have the authority to enter into contracts on behalf of The Vesey Private Hospital Ltd.

It is forbidden to sublet the therapy room or use it for any other purpose other than what has been agreed. You are not permitted to make a copy of any keys and you are not permitted to give your keys or key fob to a third party.

A £100 deposit is required for the key fob. If you lose the key fob, a replacement one can be arranged at an extra cost. If you are the last person to leave the building, you must ensure that all lights are switched off, the heaters have been switched off and the door has been locked as instructed.

The Vesey Private Hospital Ltd, a company registered in England and Wales (reg no 13989980).

Our registered office address is Unit 3, The Courtyard, Sutton Coldfield, B75 7BU.

Invoice etiquette

The invoice must contain a minimum information level:

·       Date and time of consultation/procedure,

·       or if sessional pay the date and duration of session completed)

·       Type of activity (Consultation/Procedure)

·       Rate of pay for each activity

·       An identifier to reconcile the patient against Pabau records - Initials/NHS number/hospital number.

The invoice must contain;

·       Clinician who has undertaken activity or if a corporate entity Full company details including registration number

·       Address of above

·       Email address

·       Telephone number

·       Bank details including sort code and account number.

Following the end of each calendar month and no later than the 14^th of the subsequent month a single invoice should be submitted for clinical services, electronically and in either word or PDF format. Attached is an appendix draft invoice, there are many free invoicing software systems that will generate this also.

The invoice must be sent only to invoices@thevesey.co.uk and not include any cc’d persons. Invoices not in this format will not pass through the approval software and be rejected. Invoices in Excel spreadsheet format will be rejected.

Invoices should only be sent once. Sending invoices multiple times or statement will result in delays.

If your invoice subsequently requires amendments send a new invoice with the additional activity only, or a credit note amending any overcharging.

Theinvoice must not contain:

·       Patient identifiable information such as patient name, address.

·       Deduction amounts of room rental at source. A separate invoice from The Vesey to individual clinicians will be generated for room rental.

Reconciliation.

Following submission of invoices to the accounts payable inbox, invoices will be checked, uploaded into book-keeping software then verified and approved for payment.

Any disputed invoice, or invoices requiring further clarification will be returned within 14 days of receipt, explaining the reasons for clarification.

Once approved, invoices will be scheduled on payment runs schedule twice monthly on the 2nd or 4^th Friday of each month. An automated email notifying you that this has been approved will be sent out.

Approved invoices without queries should be settled within a 28-day window from approval.

Queries

For invoice queries and any subsequent clarification that is required, please email, including invoice number as a subject:

invoices@thevesey.co.uk

All queries will be responded to within 48 hours via email only.

Escalation

If this policy is not adhered to and for any payment delays, please email:

Ben.royal@thevesey.co.uk

All queries will be responded to within 48 hours via email only.